Best Pilates Studio Software for Bookings & Payments

Running a Pilates studio shouldn’t feel harder than a jumpboard series.

The right software makes your bookings, payments, and class management run smooth — so you can focus on clients, not admin. Whether you’re running private Reformer Machine sessions or full classes, here’s our round-up of the best software tools that can keep up with your pace.

1. Why Your Pilates Studio Needs Software That Works As Hard As You Do

Reformer Machine classes are all about precision. Your back-end systems should be too.

Good studio software helps you:

• Automate bookings and waitlists

• Sync schedules across trainers

• Manage class packs and memberships

• Accept multiple payment types (including Zip Pay or Afterpay)

• Reduce no-shows with automated reminders

Your clients expect a seamless experience — from their first booking to post-session payment.

2. Best Pilates Studio Software for 2025

Here’s what’s trending (and actually working) for Aussie studio owners this year:

Acuity Scheduling

Why we rate it:
Super clean interface and perfect for solo instructors or boutique studios. Integrates easily with Zoom, Google Calendar, and Stripe.

Standout feature:
Customisable intake forms and reminders.

Best for:
Instructors offering 1:1 Reformer Machine sessions or virtual consults.

Mindbody

Why we rate it:
A heavyweight in fitness management. It’s got everything — scheduling, client apps, marketing automation, and reporting.

Standout feature:
The branded mobile app option. It lets you carry your studio branding through the whole client journey.

Best for:
Studios with multiple trainers and high-volume bookings.

Momence

Why we rate it:
Flexible and beautiful interface, ideal for those who care about UX. They offer built-in email marketing and a strong community feature.

Standout feature:
In-depth analytics to help track client retention and class popularity.

Best for:
Studios using Reformer Machines who want community-building tools and slick marketing options.

Gymdesk

Why we rate it:
Simple layout and easy to use, especially if tech isn’t your thing. Fast onboarding.

Standout feature:
Fully branded member portal and in-app payments.

Best for:
Smaller Pilates studios or those new to tech platforms.

Vagaro

Why we rate it:
All-in-one software with payroll, POS, and appointment booking. Custom websites too.

Standout feature:
POS system that connects easily to products — perfect if you’re selling accessories alongside Reformer Machine sessions.

Best for:
Studios with a retail component or offering add-ons like socks, power bands, or glute gear.

3. What to Look for in Pilates Studio Software

Not all systems are created equal. Here's what matters:

• Ease of use: Can your team learn it fast?

• Mobile friendly: Can clients book from their phone in under 30 seconds?

• Payment options: Does it support Zip Pay or Afterpay?

• Custom branding: Does it feel like your studio, not just another app?

• Local support: If it breaks, can you get help in Aussie hours?

4. Why It Matters for Reformer Machine Studios

Your Pilates studio likely uses high-end equipment, like FitBoutique’s Onyx Reformer or Ivory Fold Reformer.

Your software should match that same standard of quality.

A strong system:

• Makes your business scalable

• Enhances client loyalty

• Reduces friction in the booking experience

That’s essential if you’re offering premium Reformer Machine classes in a competitive space.

5. Final Thoughts: Let Tech Do the Heavy Lifting

You already deliver top-tier Reformer Machine sessions.

Now it’s time to let your software work just as hard. The right system lets you focus on your clients while the backend takes care of bookings, payments, and growth.

Have questions about setting up your studio with the best reformer equipment to match your new booking system?
Contact the FitBoutique team — we’ve got your back.